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Charity number: 1077161

Company number: 3724349

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News

Vacancies at Blue Elephant Theatre

Date published
Monday 15 March 2021

Please note applications have now closed. We will be contacting applicants for interview shortly.

We're very excited to be sharing two vacancies at Blue Elephant Theatre.

We are looking for a Deputy Theatre Manager (Maternity Cover) and a Community Development Assistant to join our team.

Please note that we have updated the link to our Monitoring Form and it can now be found here

Deputy Theatre Manager

Nature of the post
This is a vital role within the organisation, providing essential support to the running of the theatre.

Salary: £1,284.40 per month
Hours: 22.5 hours per week
Holiday: 16.8 days per annum
Probation Period: 3 months (with potential to extend to 6 months)
Contract Length: 9 months (maternity cover)

Reporting to: Co-Artistic Directors

Deadline for Applications: April 9th at 10am

We aim to hold first round interviews by the end of April. They will be held virtually.

Duties and Responsibilities

To support the Artistic Directors as required to support the work and impact of Blue Elephant Theatre as a whole. This role has particular responsibilities for supporting the artistic programme in terms of marketing, audience development and fundraising, artist development and fundraising for participation projects and supporting the long-term sustainability of our work.

Specific Responsibilities:

Artist Support

• Maintaining and Developing BET’s Artist Network, including sending regular newsletters
• Offering bespoke support to artists as the industry returns to ‘normal’ including fundraising, marketing and press support as well as offering feedback on creative work
• Organising networking and up-skilling events for artists
• Maintaining a programming spreadsheet

Fundraising

• Investigating BET’s suitability for potential funding opportunities
• Writing funding applications
• Ensuring reports are submitted by the deadlines given
• Seeking out new/creative ways to raise funds
• Working alongside project staff to ensure that information for applications is accurate.
• Developing Blue Elephant’s Mad about the Elephant Scheme

Relationship Building & Project Support

• Seeking out partners and other contacts specific to developing this work
• Brokering meetings between BET project staff and contacts developed
• Developing and maintaining relationships with partners, stakeholders and other contacts
• Representing BET at networking meetings
• Visits to projects to become familiar with BET’s work
• Supporting evaluating the impact of projects
• Being a ‘critical friend’ to help identify areas we could develop to meet our aims
• Other support as necessary, including supporting recruitment of participants

Marketing and Public Relations

• Updating the website, online booking systems, social media and listing websites
• Preparation of e-newsletters
• Supporting bespoke press and marketing activities for each production
• Supporting the generation and implementation of marketing & PR campaigns to raise BET’s profile

General Duties: Finance and Administration

• Processing invoices, receipts & petty cash
• Book keeping & Banking
• Handling and responding to correspondence for the theatre via post, e mail, and telephone
• Updating and maintaining the mailing list databases
• Overseeing mail-outs
• Minuting trustee meetings
• General administrative duties
• Supporting keeping Staff & Volunteer details up to date and stored according to best practise data protection guidelines
• Supervising volunteers
• Taking box office bookings over the phone and in person
• Liaising with theatre users (audience members, incoming companies etc)

Other

• Acting as Key holder, including responsibility for opening up and locking when required/agreed
• Supporting the process of re-developing our website
• Supporting the implementation of Accessibility Action Plan
• Actively promoting equal opportunities
• Adhering to and implementing the theatre’s Health and Safety policies
• Acting as fire warden
• Undertaking any other duties reasonably requested
• To support the implementation of BET’s Business plan, including its aim to be a safe space which supports the expression of creativity.

The above list is not exhaustive and reasonable duties may be added to it. It should be noted that the post-holder will be working in collaboration with the Blue Elephant Team and will not be expected to do all of the above at any one time but will agree workload with their manager. Nonetheless, Blue Elephant Theatre is a very busy place so this role is suited to somebody who can manage a large workload, multitask and see the bigger picture through it all. They should be able to work to deadlines and to adapt plans if challenges arise. It is a challenging and multifaceted role and would be expected to go to an applicant with at least some years’ work experience following education or training.

Person Specification

Essential:

• Excellent communication and interpersonal skills
• Positive Attitude and Team Player
• Ability to learn quickly
• Proven fundraising skills
• A self-motivator, able to work independently
• Interest in the work of Blue Elephant as a whole
• Ability to multi-task and work to conflicting deadlines
• Good IT skills
• Excellent literacy and numeracy skills

Desirable

• Experience of working with communities and knowledge of challenges faced by young people in London currently
• Experience of working in a theatre organisation
• Experience of supporting emerging artists
• Knowledge of trusts and foundations relevant to our funding needs
• The ability to communicate with people from a wide range of backgrounds and roles within the private, voluntary, public and community sectors
• Knowledge/experience of participatory arts
• Marketing, Audience Development and/or PR experience
• Experience of working to improve outcomes for young people in marginalised communities

Given the range of the role, applicants should not be discouraged if they do not have experience in all areas provided they meet the essential criteria.

Deadline for applications: April 9th at 10am.

Community and Development Assistant

Nature of the post
A new entry-level role within the organisation supporting the Participation Director and Participation Department, particularly around building relationships locally.

Salary: £780 per month
Hours: 15 hours per week
Holiday: 11.2 days per annum
Probation Period: 3 months (with potential to extend to 6 months)
Contract Length: 12 months (may be renewed depending on funding)

Reporting to: Participation & Co-Artistic Director

Deadline for Applications: April 9th at 10am

We aim to hold first round interviews by the end of April. They will be held virtually.

Duties and Responsibilities

To support the Participation Director to ensure the smooth-running and stability of the Participation Department, at a time of expansion.

Specific Responsibilities:

Providing PA Support to the Participation Director

• Managing the Participation Director’s Diary and scheduling meetings
• Responding to emails
• Filing

Participation Project Support

• Supporting projects as necessary, including, but not limited to, recruitment of participants, updating website details, managing the storage of participant data
• Supporting the delivery of projects as an occasional Workshop Assistant
• Investigating BET’s suitability for potential funding opportunities
• Contributing to the writing of funding applications and reports
• Working alongside staff managing projects to ensure that information for funding applications is accurate
• Supporting evaluating the impact of projects
• Sourcing and making props for showcases
• Providing support at showcases

Relationship Building

• Seeking out partners and other contacts specific to developing our work improving outcomes for at risk young people
• Brokering meetings between BET project staff and contacts developed
• Developing and maintaining relationships with partners, stakeholders and other contacts
• Representing BET at networking meetings

Other

• Acting as Key holder, including responsibility for opening up and locking when required/agreed
• Minuting trustee meetings
• Supporting keeping Staff & Volunteer details up to date and stored according to best practise data protection guidelines
• Supervising volunteers
• Taking box office bookings over the phone and in person occasionally
• Liaising with users of the theatre space
• Supporting the implementation of BET’s Accessibility Action Plan
• Actively promoting equal opportunities
• Adhering to and implementing the theatre’s Health and safety policies
• Undertaking any other duties reasonably requested
• Supporting the implementation of BET’s Business plan, including its aim to be a safe space which supports the expression of creativity.

The above list is not exhaustive and reasonable duties may be added to it, especially as this is a new post. It should be noted that the post-holder will be working in collaboration with the Blue Elephant Team and will not be expected to do all of the above at any one time in 15 hours a week.

Person Specification

Essential:

• Good communications skills, including verbal and written
• Positive Attitude and Team Player
• Ability to learn quickly
• A self-motivator, able to work independently
• Proven interest in working with/for young people
• Good IT skills
• Willingness to undergo a DBS check

Desirable

• Experience of participatory arts
• Experience of working with community and/or third sector organisations
• Administrative and PA experience
• Close connections to South East London
• Experience of working with some of the groups BET engages with, eg young people from underprivileged backgrounds, people from migrant and refugee backgrounds, young people at risk of child criminal exploitation, people living with mental health problems, people from areas of low artistic engagement
• Strong literacy and numeracy skills.
• Experience of working to improve outcomes for young people in marginalised communities
• Experience of delivering/assisting the delivery of drama sessions
• Experience of writing funding applications and/or reports

Given the range of the role, applicants should not be discouraged if they do not have experience in all areas provided they meet the essential criteria.

Deadline for applications: April 9th at 10am.